December 2015 Meeting Minutes

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December 9th  HOA Meeting Minutes

  1. Resident concerns: size of mini barn. This discussion was tabled until after the 1st of the year when we discuss HOA dues and collections.
  1. Mailboxes- Jon found a place in Fishers Indiana called Mailbox Products Inc. They can make the posts and mailboxes for the residents. There are varying prices starting at around $200- $350.00. The actual estimates have been uploaded to google drive and the information will be put out in the January Newsletter.
  1. Playground: Kat is working with AAA State of play to finalize the details of the new equipment and the removal of the Merry go round. Kat will get a price for a new bench. The Mulch is already written into the Landscaping contract for 2016.
  1. Snow Plow Contract – 2016 contract in place. We are ready to go. Jon is lead on this if we have any issues.
  1. Pond maintenance; fountain – The new company we are working with is Brian Weber of Absolute Aquatic. We are excited about the new things we will try to keep the ponds looking good.
  1.  Landscaping-2016 contract approved. We will use Heartland Landscape and Lawncare LLC.
  1. Violations:
  • parking in the street 6058 Amber Valley Lane. This vehicle was parked without movement for over 2 weeks. First violation letter was sent.
  1. Business Entity Status – on 10 December 2015, letter, plus business documents were again mailed to the Indiana Department of Revenue to get our status back. Kat will follow up in January to see the status.
  1. Architectural report:
  • Approvals – NA
  • Pending  NA
  • Issues – bench broken; see picture.Haley and her husband will fix the bench.They did a great job with the one by the big pond.
  1. Website: IT report – Kevin was not at the meeting. Kat and Haley will take over the website and Kat is looking into having a new wordpress website designed.
  1. Library project: Board approved this as a go. Kat let the Key Club know. The library will be installed in the Spring.
  1. Treasurer’s report – moved to January 
  2. Bills – IPL paid 28 November; Heartland landscaping Nov bill paid; Hoosier Aquatic need to pay
  3. HOA Dues Status – detailed report. Kat and Jan will sit down this month and go over each resident.
  4. Eagle collection Status – detailed report. Same as above.
  5. Newsletter and HOA dues letter – going out in January – here is what the board thought should be included in the newsletter
    • parking on street
    • crime watch
    • Next door
    • Garage sale interest – only one this year; June 25-26 – Sat and Sunday – 8 am -4 pm
    • mail boxes – what Jon found out
    • new library
    • playground update
    • non-emergency number
    • curfew hours
    • Annual Meeting – May 3,4, or 5 2016 at 7 pm. Kat will get with the Franklin Township Trustee’s office and see which date we can get the space.
    • Community Clean up
    • 17.Welcome New homeowners – Jan will take care of this; a new resident on 6409 Graybrook Circle.

 

  1. 18. New Business – N/A

 

Minutes prepared by Kat